Microsoft Office

MS-Word

Microsoft word is very advanced and useful word-processing software which is developed by Microsoft Corporation, USA. It has all kind of word processing facilities like to create, edit, format, save and print document, to check spellings and grammar, to search for synonyms and antonyms (thesaurus), to work with newspaper columns, tables, to add footnotes and endnotes, page number, special symbols, bookmarks, comments, to insert the picture, objects etc. Its extension is DOC.

 

Starting Ms-Word

Ø Click Start Menu, Ø Click Program,

Ø Click Microsoft Word     Or

Ø Click Start menu Ø Click Run, Type WinWord,

Ø Click OK

Title Bar   Menu Bar  Standard Tool Bar  Formatting Tool   Ruler

Drawing Tool Bar

Bar

Title bar       –    File name and Program name appears in Title bar

Minimize      –    To Minimize programs or File.

Maximize      –    To maximize or restore programs or file

Close            –    To close the program or file.

Menu bar      –    A Menu displays a list of commands.

Tool bar       –    Toolbars contain buttons for commands.

Scroll Bar      –   To move page up, Page down, right and left.

Cursor           –   It is a pointer.

File Menu

New Document (Ctrl+N) =

To open new blank document.

† Click File menu † Click New command

† Click at Blank Document form Task pane box.

Open (Ctrl+O) =

To opens a Previously Saved file.

† From File menu † Click Open command †

† Select location form Look in box and file name from File Name box.

† Click Open button in dialog box. 

Close (Ctrl+W) =

To close the active file without exiting the program.

† From File menu† Click Close command.

Save (Ctrl+S) =

To save the changes in the active file with its current file name, location and file format.

† From File menu ØClick Save Command

Save As

To save file for the first time giving file name or to change location or drive.

Ø From File menu ØClick Save As command

Ø In File Name box give the file nameØ Click Save button.

Password Protection

To save file using password to prevent from unauthorized use.

Ø From File menu ØClick Save As command

Ø In File Name box give the file nameØ Click Tools Ø Choose General Option

Ø Type password Ø Retype password ØClick Save button.

Remove Password =

Ø From File menu ØClick Save As command

Ø In File Name box give the file nameØ Click Tools Ø Choose General Option

Ø Delete password ØClick Save button.

Save as Web Page =

To save file as web page to create web page.

Search =

To search the file containing the specified word in the document.

Version:

To save the same file giving different version name for every change in the same file.

Web Page Preview =

To see how the active document looks like in web page [internet explorer].

Properties =

To show general information (File type, Size, created data and time etc), summary, and statistics, content, custom about current document.

Ø After creating the document, first save the document.

Ø From File menu, Click Properties command, Click Ok button

Ø Then write Title, Subject, Author and comment (Up to 255 characters) Ø OK

Ø See the Summary, Statistics.

Page Setup =  

Ø Define Top/Bottom/Left/Right Margin, Portait/Landscape Paper Orientation,

Ø A4/Latter/Leagle Paper size, Paper Source and Layout from the dialog box.ØClick OK

To show how a file looks when we print it.

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Ø From File menu ØClick Print Preview command Ø To return back click Close

Print (Ctrl+P) =

To print an active file or selected item.

Ø From File menu, Click Print command, Now Ø Click Ok from the dialog box.

Exit (Alt+F4)

To close the program (Ms-Word)

Ø From  File menu, Click Exit command or press Alt+F4.